Solutions for Kenyan Construction Companies

    Every Project File.
    Every Site. One System.

    Blueprints, permits, BOQs, and variation orders, version-controlled and accessible from site to boardroom. Client updates via WhatsApp. Project data backed up nightly.

    KDPA 2019 compliant · KES pricing · Cloud backup · Nairobi-based support

    What we put in place for construction & property

    Drawings, BOQs and permits in one controlled place, from the site to the boardroom.

    Document managementDatacare DocsDrawings, BOQs and variation orders with version control.See Datacare DocsWhatsApp Business inboxSemaProgress updates and enquiries on WhatsApp.Lead and enquiry trackingDatacare CRMFollow every enquiry, tender and buyer.Off-site backupSimbaBackupProject files copied off-site every night.

    The document chaos construction companies live with every day

    Every one of these costs you time on site, money in disputes, and confidence in client meetings.

    Blueprints and structural drawings are physical, so field teams cannot access them from site without calling head office.

    BOQ revisions create multiple versions in different inboxes, and subcontractors regularly work from outdated specifications.

    Client progress updates go out via personal WhatsApp, with no delivery confirmation and no audit trail when a dispute arises.

    Project permits and compliance documents are in a filing cabinet, and retrieval during NCA or county government inspections takes hours.

    Subcontractor agreements and variation orders are signed on paper, so version disputes arise when a change is not countersigned.

    Project data sits on site computers with no backup, so equipment theft or damage means losing years of drawings and records.

    < 4 wks
    From contract signed to documents live on site
    KDPA
    2019 compliant document handling
    KES
    All pricing in Kenya Shillings, with no USD conversions
    Any device
    Access blueprints from site on mobile or tablet

    Built for how Kenyan construction companies actually work

    From site offices in Mombasa to headquarters in Westlands: one system, every file, every team.

    Recommended

    Datacare Docs

    Version-controlled document management for blueprints, permits, BOQs, and variation orders. Field teams access the latest drawing on their phone, so no more photocopies of outdated plans.

    • Version control on every drawing, BOQ, and specification
    • NCA and county permit folder structures built in
    • Subcontractor document portal with approval workflows
    • Role-based access: site foreman, QS, architect, PM
    • Full audit trail on every document view and edit
    • Works on mobile, tablet, and desktop from any site

    Sema

    WhatsApp Business Platform for structured client progress updates, safety alerts, and subcontractor notifications, with delivery receipts and a full message history for every project.

    • Client weekly progress updates with photo attachments
    • Site safety alerts broadcast to entire crew
    • Subcontractor milestone and delivery notifications
    • Full message history retained for dispute resolution

    Cloud Backup & Recovery

    Project drawings, tender documents, and financial records copied off-site every night, out of reach of anything on your computers. A stolen site computer or ransomware attack doesn't stop the project.

    • Nightly, automatic and off-site
    • Encrypted, and out of reach of anything on your computers
    • We are told the morning a backup stops, and we call you
    • Installed by an engineer, who tests a restore in front of you

    What construction companies report after going live

    Apex Builders Ltd, a Nairobi-based contractor managing 12 concurrent projects, moved from WhatsApp file-sharing and cardboard permit folders to Datacare Docs in 3 weeks. Their QS now retrieves any drawing or BOQ in under 2 minutes from site, and subcontractor variation disputes dropped to zero because every change is tracked and signed off digitally.

    < 2 min
    Drawing and permit retrieval from any site
    Zero
    Variation disputes after digital sign-off
    3 wks
    From contract signed to all projects migrated

    See your project's documents live on site in a 30-minute demo

    We configure the demo with your project types, team roles, and document categories before the call. You see your workflow, not a generic presentation.