Run Your Entire
School
From One Screen
EduPulse 360 is Kenya's most complete school management system: CBC report cards, M-Pesa fee collection, NEMIS export, TPAD appraisals, and automated parent alerts. All for less than KES 1 per child per day.
Does Your School Deal With Any of These?
If you recognise more than two, EduPulse 360 was built for you.
CBC report cards eat the weekend
Teachers compile strands and sub-strands manually using paper forms and calculators: 2 to 3 days per term, every term.
M-Pesa fee payments aren't reconciled daily
Students told to 'come back tomorrow' while the bursar manually checks Safaricom statements line by line.
Parents call all day for fee balances
No self-service portal means every parent query becomes a phone call to the office, pulling the secretary off other work.
Admissions managed in exercise books
No way to quickly check how many spaces are available per class, stream, or boarding house.
Discipline records go missing every term
The discipline notebook gets lost or handed to the wrong staff, leaving no complete history when you need it most.
Head teacher has no real-time visibility
No live view of fee collection rates, class performance trends, or which students haven't paid until end of term.
We were manually matching M-Pesa payments to fee receipts every morning. My bursar spent the first two hours of every school day on reconciliation. EduPulse 360 changed that on day one. Parents pay, the account updates, the SMS goes out. The bursar now runs the full school accounts by 8:30am.
22+ Modules. One School System.
Every module shares the same student data. When a fee is paid, the bursar's report updates. When attendance is marked, the parent is alerted. When a discipline incident is logged, an SMS goes home. Everything talks to everything.
CBC Report Cards
PP1 through Grade 12 assessment rubrics pre-loaded, covering the full CBC journey including Senior Secondary. Teachers score strands and sub-strands; the system generates the MoE-formatted report card automatically.
Fee Management & M-Pesa
Parents pay via Paybill using the admission number. Payment hits the student's account in 30 seconds with an automatic SMS receipt. Daily fee reconciliation and arrears reports for the bursar.
Student Management
Full student lifecycle: admissions, profiles, class allocation, inter-stream transfers, promotions, and alumni records. QR-coded ID cards and a digital lookup for gate and library use.
Parent Communication
Automated WhatsApp and SMS alerts for fees due, results, absentees, discipline incidents, and school notices. Powered by Datacare's own messaging platform and sent from the school's number, not a personal phone.
Academic Management
Timetabling, attendance register, lesson plans, schemes and records of work, and TPAD staff appraisals, all in one place. No more paper registers and physical files.
Exam & Analytics
Exam results entry, class mean scores, ranking, subject performance trends, and KCSE 12-point grading. Head teacher gets a real-time dashboard, not an end-of-term surprise.
Discipline & Welfare
Discipline incident register, merit and demerit recording, and automatic SMS to parents when a student receives a sanction. Complete audit trail for every incident.
KNEC & NEMIS Compliance
KCPE/KCSE candidate management, KNEC-CBA/SBA export, KPSEA/KJSEA placement tracking, and NEMIS/KEMIS data export, ready for every MoE submission.
Finance & GL Posting
M-Pesa payments post automatically to a general ledger. Unified invoicing, fee statements, bursary allocation, and capitation grant tracking. Full school accounts in one system.
Pay for Students, Not for Features
Private schools pay per enrolled student per term. Public and government schools pay a fixed annual fee. No surprises, no hidden modules.
Per-Child Pricing
Scales with your school. Pay only for enrolled students.
That's KES 5 per child per day, less than the cost of a pencil
- All 22+ modules included, nothing locked
- M-Pesa Daraja integration included
- Full CBC PP1 to Grade 12 (Lower Primary to Senior School)
- NEMIS/KEMIS + KNEC/SBA exports
- WhatsApp & SMS parent alerts
- TPAD appraisal + lesson plan tools
- Parent portal (fee balance + results)
- Priority support with a 4hr response SLA
Minimum KES 15,000/term (schools under 100 students)
One-time setup fee: KES 20,000, waived with annual prepay
Annual Plan Benefits
- A third of a term freeKES 400 a year instead of KES 450 (3 terms at KES 150), per student
- Setup fee waivedKES 20,000 onboarding fee dropped entirely on annual commitment
- Price locked for 12 monthsNo mid-year price changes. Budget with certainty for the full school year
- Priority onboardingAnnual clients get a dedicated Datacare engineer for the first two weeks
Sample School Costs
Time saved with EduPulse
saved by your bursar every term on fee entry and reconciliation, at 300 enrolled students
Built Around How Kenyan Schools Actually Work
International school software doesn't know CBC, Paybill, NEMIS, or KNEC. EduPulse 360 was built from the ground up for the Kenyan curriculum and payment environment.
CBC Curriculum Built In
Competency-Based Curriculum rubrics from PP1 through Grade 12 (Senior Secondary) pre-loaded. Teachers score strands and sub-strands; the system generates the report automatically.
M-Pesa Fee Collection
Parents pay via M-Pesa Paybill or Till. Payment triggers an automatic receipt via SMS and updates the student's account in real time. No more manual entry.
WhatsApp & SMS Alerts
Powered by Datacare's own messaging platform. Fee reminders, results, notices, discipline alerts, and absentee SMS sent automatically, not from a personal phone number.
KNEC & NEMIS Export
KCPE/KCSE candidate registration, KNEC-CBA/SBA export files, NEMIS/KEMIS data export, and KPSEA/KJSEA placement management. Every government submission covered.
Kenya DPA 2019 Compliant
Student data stored with role-based access, consent tracking, and full audit logs. Satisfies Kenya Data Protection Act 2019 requirements for educational institutions.
Nairobi-Based Support
Datacare's team is in Parklands, Nairobi. Training is done on-site. Support calls go to a Kenyan number. Your school doesn't navigate a foreign helpdesk.
Live in 2 Weeks, Before Next Term
Datacare manages the setup. Your staff just show up for training.
Setup
- System provisioning
- School profile & branding
- Fee structure configuration
- Class & stream setup
Data Migration
- Student data import
- Historical fee records
- Teacher & staff accounts
- M-Pesa Paybill linking
Training
- Bursar finance session (3hrs)
- Teachers: CBC reports (2hrs)
- Head teacher dashboard (2hrs)
- Admin & reception (1hr)
Go-Live
- Parallel run (old + new)
- Datacare on call daily
- First fee run support
- Sign-off & handover
Frequently Asked Questions
Everything school leadership asks before going live.
Yes. CBC rubrics from PP1 through Grade 12 (including Senior Secondary) are pre-loaded: strands, sub-strands, and performance levels for every level. Teachers enter scores and the system generates the MoE-formatted report card. Updates are pushed automatically when the curriculum changes.
Parents pay to the school's M-Pesa Paybill or Till using the student's admission number as the account reference. EduPulse detects the payment via Daraja API, updates the student's fee account, and sends an SMS receipt to the parent within 30 seconds of payment.
You pay KES 150 per enrolled student per term. A school with 400 students pays KES 60,000 per term (KES 180,000 per year). If you prepay annually, the rate drops to KES 400 per student per year instead of KES 450, about a third of a term free. The setup fee (KES 20,000) is waived on annual prepay.
Public schools often have fixed budgets from government capitation grants. A fixed fee lets a head teacher get MoE approval on a known annual line item, regardless of enrolment fluctuations during the year. It also reflects the public school cost context: we want EduPulse to be accessible across the system.
Yes. We import student data from your current system, whether that's an Excel spreadsheet, an old database, or even handwritten registers we help digitise. Migration is included in the setup fee.
Your data belongs to you. On termination, Datacare provides a full data export in CSV and PDF format covering all student records, fee history, and report cards. You are never locked out of your own data.
Most schools are live within 2 weeks. Week 1: system setup and student data import. Week 2: staff training (bursar, teachers, head teacher) and M-Pesa configuration. We stay on call for the first term to support the team.
Teachers can edit scores until the report card batch is finalised by the head teacher. Once a batch is approved, scores are locked. Individual cards can be unlocked from the admin dashboard, and the change is logged in the audit trail with the staff name and timestamp.
See EduPulse Running Your School
Book a 45-minute demo. We load it with your school's class structure and show you your school, not a generic walkthrough.
No slides. No sales pitch. Just the system, live, with your questions answered.
Datacare Limited · Ojijo Plaza, 1st Floor, Suite A8, Ojijo Road, Parklands, Nairobi · 0784 155 752