Solutions for Kenyan Manufacturers

    Run a Tighter Operation.
    Not a Bigger Filing System.

    Quality records, supplier contracts, and production data: structured, searchable, and access-controlled from any site. Built for Kenyan manufacturers, priced in KES.

    KDPA 2019 compliant · ISO audit-ready · KES pricing · Nairobi-based support

    What we put in place for manufacturing & distribution

    Quality records, supplier contracts and SOPs that are ready for an ISO audit.

    Document managementDatacare DocsQuality records, BOMs and SOPs with version control.See Datacare DocsWhatsApp Business inboxSemaOrders and delivery updates on WhatsApp.Lead and enquiry trackingDatacare CRMFollow every distributor and customer enquiry.Hosting we run for youManaged ServersYour systems hosted and looked after.Off-site backupSimbaBackupProduction data copied off-site every night.

    The document problems every Kenyan manufacturer knows

    These aren't just admin inconveniences. They slow production, fail audits, and cost money every week.

    Quality records and ISO audit files are physical folders, so an inspection catches you unprepared and scrambling for hours.

    BOMs and production schedules exist in multiple Excel versions, and shop floor staff routinely work from outdated specs.

    Supplier contracts and delivery confirmations are managed over personal WhatsApp, with no version control, no audit trail.

    Production data sits on a local server nobody has backed up. One drive failure and years of records are gone.

    Machine maintenance logs are in a notebook, so tracking overdue service schedules is manual guesswork.

    Purchase orders and GRNs are physical documents, and reconciliation with accounts takes days at month end.

    KDPA
    2019 compliant, with data residency within Kenya
    < 4 wks
    From contract signed to documents live on site
    KES
    All pricing in Kenya Shillings, with no USD surprises
    ISO
    Audit-ready folder structures built in from day one

    Document control built for the factory floor

    Not enterprise software forced onto a Kenyan manufacturer. Systems that fit how you actually work.

    Recommended

    Datacare Docs

    Structured document management for quality records, ISO compliance files, supplier contracts, and production documentation. Every document versioned, searchable, and access-controlled.

    • Quality records and NCRs in one searchable place
    • ISO audit folder structures, ready in days, not months
    • Version control on every BOM, spec, and SOP
    • Supplier document portal with approval workflows
    • Role-based access: ops sees what they need, finance sees what they need
    • Full audit trail on every document access and change

    Cloud Backup & Recovery

    Production data, quality records, and ERP databases copied off-site every night, out of reach of anything on your computers. A ransomware attack or hardware failure doesn't stop your factory.

    • Nightly, automatic and off-site
    • Encrypted, and out of reach of anything on your computers
    • We are told the morning a backup stops, and we call you
    • Installed by an engineer, who tests a restore in front of you

    Sema

    WhatsApp Business Platform for supplier notifications, staff alerts, and customer order updates: structured communication with delivery receipts and a full message history.

    • Supplier delivery and PO confirmation via WhatsApp
    • Staff shift alerts and production line updates
    • Customer order status notifications
    • Message history retained for compliance

    What manufacturers see after go-live

    Nakuru Packaging Ltd, a mid-sized manufacturer with 80 staff, moved from physical quality folders and USB-shared BOMs to Datacare Docs in under 3 weeks. Their next ISO audit passed with zero document retrieval issues. The auditor was handed a complete digital folder in minutes, not hours spent searching filing cabinets.

    < 5 min
    Quality document retrieval vs. hours before
    Zero
    ISO document non-conformances at next audit
    3 wks
    From contract signed to system live on site

    Book a demo and see your quality folder structure live on screen

    We configure a demo with your document types and product categories before the call. You see your factory's workflow, not a generic template.